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// case-studies /xolar / dealer-platform
Xolar dealer platform

50+ dealers, one system.

The partner portal for Xolar’s external sales channel: dealers submit leads, track them through to install, manage their own team, and see what they have earned. Commission handling, onboarding and verification all live in the same place.

// client
Xolar dealer platform
// role
Dealer partner portal
// year
2025
// stack
Server-rendered · Postgres · Edge hosting
Xolar dealer platform
dealer-platform
// 01 challenge

A sales channel run on trust and follow-up emails.

External sales partners were submitting leads and chasing their status by email, with commissions reconciled by hand. Onboarding a new dealer meant collecting documents and signatures across whatever channel was to hand.

// 02 approach

One portal for the whole dealer lifecycle.

Leads and pipeline

Single and bulk lead submission that flows into the shared CRM and tracks through the project lifecycle, so a dealer can see what happened to what they sent.

Commissions

Flat-fee, percentage, tiered and custom commission tracking with adjustment requests and payout status, mirrored from the finance system rather than recalculated by hand.

Onboarding and verification

Checklist-driven onboarding with document collection and e-signature, so a new dealer is verified once and properly.

Notifications and digests

In-app and email notification plus daily, weekly and monthly digests, so nobody has to ask for a status update.

// scope delivered
Lead submissionBulk uploadCommission trackingReferral attributionDealer onboardingTeam managementDigests
// before / after · measured post-launch
METRIC
BEFORE
AFTER
Dealer Onboarding
Days, manual
Hours, self-serveDMS workflow

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