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Hobby & Recreation

Seaton Valley RC Club

A complete membership platform for a model plane association—featuring photo galleries, member login, classifieds for buying/selling planes, member management, and club news.

Project Details

Duration
6 Weeks
Team
1 Developer
Launch Date
November 2024
Location
Ontario, Canada

Zero

Issues Since Launch

Easy

Self-Managed

Active

Classifieds

100%

Member Adoption

The Challenge

What We Were Up Against

The Seaton Valley RC Club needed a modern website to serve their members and make club management easier for volunteers.

No Member Portal

Members had no way to log in, view exclusive content, or manage their profiles. Everything was done manually through email and spreadsheets.

No Classifieds System

Members wanted to buy and sell model planes but had no platform. They relied on Facebook groups and email chains which was disorganized.

Scattered Photo Galleries

Club event photos were spread across personal drives and social media. There was no central place to browse and share memories.

Difficult to Update

The old site was hard to update. Volunteers needed technical skills to post news or make changes, so content went stale.

Our Approach

How We Solved It

We built a custom Laravel application tailored to the club's needs—easy to manage and rock solid.

Member Portal

Secure member login with profile management. Members can update their info, view exclusive content, and access member-only areas.

  • Secure authentication
  • Profile management
  • Member directory
  • Role-based access

Classifieds System

Members can post planes for sale with photos, descriptions, and pricing. Other members can browse, search, and contact sellers directly.

  • Easy listing creation
  • Photo uploads
  • Search & filtering
  • Contact seller system

Photo Galleries

Organized galleries for club events, member builds, and flying days. Easy uploads and automatic thumbnail generation.

  • Event-based galleries
  • Bulk photo uploads
  • Automatic thumbnails
  • Lightbox viewing

Simple Admin Panel

Non-technical volunteers can easily post news, manage members, and moderate classifieds. No coding required.

  • Intuitive dashboard
  • News posting
  • Member management
  • Classifieds moderation
The Results

Before vs After

The new platform transformed how the club operates and engages with members.

Member Management

Before

Spreadsheets

After

Automated

No more manual tracking

Classifieds

Before

Facebook/Email

After

Built-in system

Organized marketplace

Photo Sharing

Before

Scattered

After

Central galleries

All in one place

Content Updates

Before

Needed developer

After

Self-service

Volunteers can manage

Issues Since Launch

Before

N/A

After

Zero

Rock solid

Member Adoption

Before

N/A

After

100%

Everyone on board
Our Process

Project Timeline

We delivered a complete membership platform through a focused development process.

01

Week 1

Requirements & Planning

Understanding the club's needs, member workflows, and administrative requirements.

Tasks

  • Stakeholder interviews
  • Feature prioritization
  • Database design
  • Admin workflow planning

Deliverables

Requirements Doc Database Schema
02

Week 2-4

Core Development

Building the member system, classifieds, galleries, and admin panel.

Tasks

  • Authentication system
  • Member profiles
  • Classifieds module
  • Gallery system

Deliverables

Working Application Admin Panel
03

Week 5

Testing & Training

Testing with club volunteers and training them on the admin panel.

Tasks

  • User acceptance testing
  • Admin training
  • Documentation
  • Bug fixes

Deliverables

Tested Application Training Guide
04

Week 6

Launch & Migration

Migrating existing content and launching the new platform.

Tasks

  • Content migration
  • Member import
  • DNS switchover
  • Go-live support

Deliverables

Live Platform Migrated Data
Key Features

What We Built

Member Login & Profiles

Secure authentication with member profiles. Members can manage their info and access exclusive content.

Classifieds Marketplace

Buy and sell model planes within the club. Easy listings with photos, search, and direct contact.

Photo Galleries

Central place for all club photos. Event galleries, member builds, and flying day memories.

Club News

Easy-to-post news and announcements. Keep members informed about events, meetings, and updates.

Simple Admin Panel

Non-technical volunteers can manage everything. Post news, moderate listings, manage members.

Zero Maintenance Issues

Built solid from day one. The platform has been running smoothly since launch with no problems.

Scope of Work

Backend

  • Laravel application
  • MySQL database
  • Authentication
  • API development

Features

  • Member portal
  • Classifieds system
  • Photo galleries
  • News management

Admin

  • Dashboard
  • Member management
  • Content moderation
  • Settings panel

Frontend

  • Responsive design
  • Tailwind CSS
  • Mobile-friendly
  • Fast loading

Launch

  • Server setup
  • Data migration
  • Training
  • Ongoing support
Under the Hood

Technical Deep Dive

Laravel Backend

Built on Laravel for reliability and maintainability. Clean architecture makes future updates easy. The admin panel uses Laravel's built-in features for authentication, authorization, and database management.

Rock Solid Reliability

The application has been running since launch with zero issues. Proper error handling, database backups, and clean code mean the club can rely on it without worrying about technical problems.

Responsive Gallery System

The photo galleries use a custom-built system that lazy-loads images as users scroll, preloads adjacent images for smooth navigation, and adapts to screen size for optimal viewing on any device. Perfect for browsing flying day photos and member builds.

Technologies Used

Laravel MySQL Tailwind CSS PHP

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